Heriot-Watt University, Edinburgh 2 - 4 April 2001

Notes for Delegates

Venue and location

The venue for this year's conference, Heriot-Watt University, is situated amidst beautiful landscaped parklands six miles south-west of the centre of Edinburgh, Scotland's vibrant capital city. The campus is very compact and delegates will have only a short walk to their accommodation. Leaflets on various aspects of the Riccarton campus (Tree Trail, Sculpture Trail, Bird Trail and Historic Garden Trail) are available at the Conference Centre Reception.

The conference and exhibition will take place in the James Watt Centre, although certain workshops and briefing sessions will be held in other buildings close by. The James Watt Centre is designated as a non-smoking area.

Accommodation

As explained on the booking form not all of the rooms on campus are en suite and accommodation has therefore been allocated on a precise 'first come, first served' basis. All rooms are supplied with towels, bedlinen and complimentary toiletries. Delegates are requested to refrain from smoking in their rooms. Irons and ironing boards are provided in the halls of residence. Launderette facilities are also available on campus.

Delegates should book into their accommodation at Visitor Reception in the James Watt Centre. Keys will be available for collection from 14.00 onwards on the day of arrival, although on Monday some rooms may be ready by 13.00. Luggage may be left temporarily in the baggage room at Visitor Reception.

Delegates are asked to vacate their rooms by 10.00 on the morning of departure, with luggage arrangements as above. Please remember to return your room keys.

Travel

For details of how to get to Heriot-Watt University please refer to the enclosed sheet entitled 'How to get to Riccarton Campus'. If travelling by car please park in the main Visitor Car Park situated to the right of the main avenue leading into the campus.

A courtesy bus service will operate on Monday 2 April from Edinburgh Waverley Station to Riccarton Campus between 10.00 and 13.00. Look out for the student guides who will direct you to the coaches. On Wednesday 4 April the service will operate to take delegates to the station, after the end of the conference, between 12.45 and 14.00.

Registration/UKSG Conference desk

Registration will take place on Monday morning from 10.00 at the James Watt Centre I desk. At lunchtime on Monday the UKSG Conference Desk will transfer to the circular desk near to the exhibition hall entrance in James Watt Centre II. The conference noticeboards will also be located in this area.

The UKSG Conference Desk can receive calls on +44 (0)131 451 3176 between 09.00 and 17.30. In an emergency, outside these hours, the Conference Centre Reception can be contacted on +44 (0)131 451 3501. Faxes can be received at the UKSG Conference Desk on +44 (0)131 451 8100.

Telephones/Fax/E-mail

In order to activate the telephone in your accommodation please purchase a phone card from the Conference Centre Reception. Limited access to fax and e-mail facilities will be provided for which a charge will be made. Please enquire at the UKSG Conference Desk about these services.

Plenary anc Concurrent Sessions

All the plenary sessions and Concurrent Session 1 will be held in the Main Auditorium. Concurrent Session 2 will take place in Lecture Theatre 1.

Workshops and Briefing Sessions

Workshops and briefing sessions will take place on Monday afternoon at 14.30, on Tuesday morning at 11.00 and on Tuesday afternoon at 16.00. They will be held in a variety of rooms in and near to the James Watt Centre. Please check the noticeboards for the locations of the sessions you have selected.

Informal Meetings and Receptions

We are offering a 45-minute session on Tuesday 3 April from 17.15-18.00 for any organisation to host a meeting or reception. Brief details about these sessions will be put on our website as they are arranged. Please sign up on the noticeboards on Monday for the session you wish to attend in order to give the hosts an idea of attendance numbers. Please contact Alison Whitehorn (alison@uksg.org) if you would like to book a host room.

Exhibition

The trade exhibition is staged in James Watt Centre II as an integral part of the conference. Opening times are as follows:

Monday: 10.00 to 18.00; Tuesday: 09.00 to 17.00; Wednesday: 09.00 to 13.00

Badges

Delegates will be provided with badges which should be worn during the day throughout the conference. Blue spots on badges denote UKSG Committee members, red spots denote speakers and workshop/briefing session leaders. It would be greatly appreciated if delegates could return their badges to the UKSG Conference Desk before departure.

Catering

For delegates arriving on Sunday who choose not to join the trip into central Edinburgh the Middle Floor Dining Room in the Hugh Nisbet Building will be open from 18.00 to 20.00.

Breakfasts for all residential delegates will be self-service in the Middle Floor Dining Room.

All lunches and refreshment breaks will be catered for in the exhibition hall. The bar in James Watt Centre II, which also serves tea and coffee, will be open on Monday and Tuesday from 12.00 to 14.30.

Monday night dinner will be served in the Middle Floor Dining Room. The Conference Dinner on Tuesday night will be held at Dynamic Earth.

The Coffee Lounge adjacent to the Middle Floor Dining Room opens from Monday to Friday between 10.00 and 14.00. The Microbyte (where smoking is permitted) on the Lower Floor of the Hugh Nisbet Building opens from Monday to Friday between 08.30 and 17.00.

UKSG Annual General Meeting

Delegates from member organisations of the UKSG are encouraged to attend the AGM which will take place at 12.15 on Tuesday 3 April in the Main Auditorium. Non-members are welcome to attend as observers.

Heriot-Watt University Library

The University Librarian has kindly offered delegates access to the Library during their stay on campus. Please wear your delegate badges when you visit.

Other Campus Facilities

General Store:    Monday to Friday  08.00 - 17.00
      Saturday/Sunday   08.00 - 14.00

Bookshop:   Monday to Friday  09.00 - 17.00
      Saturday    11.00 - 15.00

Hairdresser:  Monday to Friday  09.00 - 17.00
    Saturday    10.00 - 16.00

Royal Bank of Scotland: Monday to Friday  09.30 - 15.30
      (Wednesday opening 10.00)

Cash Machines:  There are two 24-hour cash machines on campus which accept
a wide variety of cards.

Medical Centre:   Doctor  (Monday to Friday)  08.30 - 18.00
      Dentist (Monday to Friday)  08.30 - 12.30
              13.30 - 16.30
(Overseas visitors will be charged for medical consultations unless they
can produce a National Health Service card.)

Sports Centre (no pool):  Monday to Friday  09.00 - 21.15
        Saturday/Sunday   09.00 - 16.45

Chaplaincy: Visitors are welcome to use the chaplaincy on campus
during their stay.

Security and safety

Please ensure that you always lock your room, as the University and the UKSG cannot accept responsibility for delegates' personal belongings. A limited number of safety deposit boxes for the storage of valuables are available at the Conference Centre Reception. Please also read the fire regulation notices in your room.

Tourist Information

Some useful information is enclosed with your booking confirmation. For further details please refer to the Edinburgh and Lothians Tourist Board website - http://www.edinburgh.org/

Cancellations

It is recognised that unforeseen circumstances may make a cancellation necessary. Our policy on cancellations is:

• cancellations received by 9 March 2001 - full refund
• cancellations received between 10 and 16 March 2001 - 50% refund
• cancellations received after 17 March 2001 - no refund

Booking Queries

If you have any questions about your booking please contact:

Karen Sadler, UKSG Administrator
15a Stile Road
Headington
Oxford
OX3 8AG
UK

Tel: +44 (0)1865 744279
Fax: +44 (0)1865 742164
E-mail: karen@uksg.org